Although every time we work more with digital files, we still have the need to also work with physical documents that we often have to scan to pass them to digital format with the great advantages that this offers in terms of order, space and security.

To carry out this task it is important to have eld devices and also a good scanner that allows us to do our job in the easiest and most effective way possible. That is why, if you are looking for a scanner or you want to know how to choose the scanner that best suits your needs, attention, because we tell you about it.

Before buying a scanner, think about how you will use it, about the type of documents you will scan, whether it will be for personal use or used by several people at work … There are a lot of scanners, so it will not be difficult to find one perfect for you.

Scan speed

So that the scanner adapts to your work and serves to save time and save costs in the workflow it is important to take into account the number of pages that you think to do by scanning and the number of people who will use the equipment. For example , in cases where the team will be shared by a large number of people, if the team is connected to a computer of a partner, we would have to bother you to send us the documents, etc. In this way we not only lose time ourselves, but we make it perfer to others. For these cases there are Canon scanners like the SF-400, which is connected by network, saving all scanned documents, so that each user can enter from their computer. You can also choose the sending function by email, so you can send it directly to people outside the working group.

Output resolution

If the resolution of output is greater, the quality of the scanned document will be greater and more similar to the original. This is especially important if you are thinking of digitizing images or documents that need to be treated by different applications after they demand better resolution. In this sense what we will consider will be the ppp, or points per inch.

Size of documents

Another essential aspect when looking for a good scanner is the size of the documents we need to scan. Some portable models like the SF-400 allow you to scan from 2-inch wide by 2.8-inch long elements, to the main commercial paper sizes (letter, A4, legal). Others, such as the DR-6010C allow you a larger scan size, for documents up to 1 meter in length. There are also some models that have the ability to scan in “folio mode” for 11 × 17 inch documents.

Daily workload

If we do not take into account this factor before buying a scanner, we run the risk of overusing it and thereby making its useful life much lower than it should be. For example, the portable Canon P-208II scanner has a capacity of 100 daily scans suggested, a high number thinking that it is a team intended for individual use. The DR-C240, designed for work groups, has a capacity of 4,000 daily scans; while the DR-X10C, designed for production, can reach up to 60 thousand daily scans.